Fleet Coordinator | Wellington City

Job Description

Role Type: Fixed term until end July 2024, full-time

Location: Wellington

Salary Band: $57,559 to $76,464 depending on skills and experience

The Ministry for Primary Industries are currently recruiting for a Fleet Coordinator, to join our Property & Assets directorate, as part of our wider Corporate Services business unit based in Wellington.

Kōrero mō te Tūranga - About the Role

As Fleet Coordinator, you will be responsible for various coordination and administrative processes needed to ensure the safe effective, and efficient maintenance and utilisation of our vehicle fleet.

In this role you will support the Fleet Manager and wider Property & Assets team, update databases, respond to queries from staff, raise purchase orders, and monitoring & rectifying overdue vehicle maintenance/WoFs.

The key accountabilities of this position include:

• Assisting with the planning of the vehicle replacement programme
• Raising purchase orders for vehicles and accessories, receipting purchase orders and processing invoice payments
• Updating and maintaining data in fleet management and GPS systems and running reports
• Assisting with vehicle infringement management
• Liaising with the business on overdue vehicle WoFs and servicing to ensure vehicles are maintained
• Ensuring all queries and requests for general information are responded to in a timely manner
• Maintaining coordination and administrative systems and processes and look to improve and streamline to ensure the consistent efficient operation of the team.

Mōu - About You

To be successful in this role, you will have previous work experience in a coordination and administration role, as well as strong customer service/relationship management experience.

You will have great communication skills, the ability to analyse and assess issues and information, and strong attention to detail.

Importantly, you will be highly collaborative, have excellent time management & the ability to juggle multiple priorities, be proactive, and have the confidence to work with a wide range of stakeholders at all levels.

Mō tō mātou Rōpū - About the Team

The wider Property & Assets team sit within our Corporate Services business unit and manage our properties across the country. The Fleet Coordinator works with the Fleet Manager to ensure the efficient running, maintenance, and compliance of our vehicle fleet.

Mō te Manatū Ahu Matua - About MPI

We're passionate about growing prosperity in the sector while ensuring respect for Kaitiaki – guardianship of our natural resources.

To find out more about the Ministry and what we do please click here.

Ngā hua o te mahi i te Manatū Ahu Matua - Benefits of working at MPI

• Additional MPI leave days
• Ability to purchase extra annual leave
• Career development and internal opportunities across the branch and organisation

Wā Mahi Ngāwari - Flexible Working

We support flexible working arrangements and are happy to discuss these options with you.

Kua rite koe mō tēnei mahi whaitake? - Are you ready to make a difference?

We are committed to being a good partner under Te Tiriti o Waitangi which includes working closely with iwi, hapū, whanau and hāpori.

We aspire to reflect the diverse communities we serve, so we welcome applications from individuals of all backgrounds, and identities. As an organisation, we are committed to making Manatū Ahu Matua a great place to work for all.

In your cover letter we'd like to know about you, your values, your whakapapa; your interest and motivations for this role; the abilities, strengths, personal attributes, and diverse perspectives you will bring to the role and this organisation, which may have also been gained outside of the workforce.

To view the position description and/or apply online, please click “APPLY FOR THIS JOB” or visit the MPI Careers Site. To apply, you must hold the right to work in New Zealand or be eligible to obtain it – click here to find out more about work visa eligibility and options.

Applications close at 11.59pm on 7 June.

If you have any questions about the role, please email shane.gooch@mpi.govt.nz 

Whāia ngā tūhononga ki MPI i konei – Follow MPI here

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