Contracts Administrator | Wellington City

Job Description

Job title: Contracts Administrator

Role type: Full time, permanent

Location: Wellington

Salary band & range: GSR G $67,658 to $78,771 depending on skills and experience

About the Role - Kōrero mō te Tūranga

As a Contracts Administrator, you will support the effective and efficient delivery of procurement and contract-related activity across MPI. You'll manage day‑to‑day administrative processes, ensuring contract documentation, systems, and tools are accurate, well‑maintained, and aligned with organisational standards. This role is ideal for someone who thrives on detail, enjoys working with a wide range of people, and takes pride in delivering precise and reliable administrative support.

You'll have the opportunity to work with every part of MPI, contributing to mahi that positively impacts Aotearoa. From supporting business units and engaging with customers, to helping maintain strong financial controls and ensuring the integrity of procurement processes, your work will provide valuable support to the organisation's wider objectives. This is a chance to make a meaningful difference by enabling effective procurement activity that supports MPI's response to major issues and contributes to better outcomes for New Zealand.

In this role, you would have the opportunity to:

• Provide administrative support including receipt of contracts, updating relevant databases, and filing, archiving, and storing contract documentation
• Undertake critical checks on contract documentation to support MPI's financial control environment
• Complete due diligence on new suppliers and maintain the current register of MPI suppliers to ensure accuracy of information
• Follow user‑creation processes to ensure contractors and vendor representatives are added to MPI systems in line with their contractual obligations
• Manage multiple inboxes and ensure all requests and queries are responded to or acknowledged in a timely manner
• Identify and recommend improvement opportunities to streamline administrative processes and ensure consistency of operation

About You - Mōu

You bring strong administrative experience with a keen eye for detail, the ability to quickly understand and follow established processes, and confidence communicating clearly with a range of people. You'll be someone who has depth in administration rather than simply time served who understands customer needs, works to their timelines, and is comfortable handling a variety of administrative demands.

You'll be organised, efficient, and confident using the Microsoft Office suite, with a proven ability to learn new systems and processes quickly. We're looking for someone who genuinely enjoys administration and is seeking a long-term role. You don't need to know everything on day one, but you do need to be curious and ready to pick things up easily.

We are seeking an applicant with:

• experience in the contract administration process
• the ability to maintain effective relationships with customers and meet their expectations
• knowledge of procurement processes and related administration tasks
• a collaborative nature and a positive, ‘can‑do' attitude
• excellent written and verbal communication skills
• an ability to work independently as well as part of a team

You do not need to meet all of the role requirements to apply. We offer a breadth of development and learning opportunities and will welcome an application if you think you could make a great fit.

About the Team - Mō tō mātou Rōpū

The Contract Monitoring and Administration team is part of the 22 strong Procurement and Commercial Management group, providing MPI business units with specialist advice, support, and tools to help them purchase goods and services in line with Government expectations. We also play a key assurance role by monitoring and reporting on procurement activities across MPI. Our work touches every part of the organisation, offering a vibrant mix of projects, customers, and challenges.

We are based in the city sitting alongside the wider Finance Directorate. Our team is made up of people of different ages and backgrounds, each bringing strengths that complement one another. We pride ourselves on being a supportive, collaborative, and high‑performing team where everyone gets along, helps each other, and contributes to a positive and productive environment.

About MPI - Mō te Manatū Ahu Matua

The Ministry for Primary Industries (MPI) partners with New Zealand's food and fibre sector to be the world's most trusted provider of high-value food and fibre products.

Benefits of working at MPI - Ngā hua o te mahi i te Manatū Ahu Matua

• Additional MPI leave days
• Ability to purchase extra annual leave
• Annual Wellness payment

Are you ready to make a difference? - Kua rite koe mō tēnei mahi whaitake?
We are committed to being a good partner under Te Tiriti o Waitangi which includes working closely with iwi, hapū, whānau and hāpori.

We aspire to reflect the diverse communities we serve, so we welcome applications from individuals of all backgrounds, and identities. As an organisation, we are committed to making Manatū Ahu Matua Ministry for Primary Industries a great place to work for all.

In your cover letter we'd like to know about you, your values; your interest and motivations for this role; the abilities, strengths, personal attributes, and diverse perspectives you will bring to the role and this organisation, which may have also been gained outside of the workforce.

To view the position description and/or apply online, please click “APPLY FOR THIS JOB” or visit the MPI Careers Site. To apply, you must hold the right to work in New Zealand or be eligible to obtain it – click here to find out more about work visa eligibility and options.

Applications close at 11.59pm 25 February 2026

If you have any questions about the role, please email Sophie.Hallett@mpi.govt.nz 

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