Executive Coordinator | Wellington City

Job Description

Executive Coordinator

Role type: Permanent, Full time

Location: Wellington City

Salary band & range: GSR Band G: $67,658 - $78,771 depending on skills and experience

About the Role - Kōrero mō te Tūranga

As an Executive Coordinator within Biosecurity New Zealand, your primary focus is to provide high-level support to Directors  helping them be effective with their time, support communications, and build strong relationships with internal and external stakeholders.

This role is not just administrative; you'll be thinking ahead, scanning for what matters, and helping shape the Director's day with confidence and context. You'll be part of a collaborative, supportive team environment where your organisational skills and ability to take the lead will be valued.

You'll work closely with other Directors and Executive Coordinators as well as engaging with other agencies and departments in a dynamic, complex environment.

Specifically, your responsibilities will be to:

• Provide support to the Directors, including diary management and scheduling of meetings
• Carry out a range of administrative functions to assist the Directors
• Ensure an efficient flow of papers, information, and presentations
• Draft correspondence and manage the Director's inbox
• Arrange meeting logistics including agenda preparation and minute taking

About You - Mōu

You'll bring experience in office coordination or administration within a fast-paced, complex environment, ideally in government. You're someone who can think ahead, understand the business context, and lean in to support proactively. You enjoy variety, can see the bigger picture, and thrive in roles that are meaningful and dynamic. You're confident prioritising tasks, pushing back when needed, and helping shape how the day unfolds.

You'll have excellent communication skills, both written and verbal, and be comfortable using the M365 suite of tools. You're organised, curious, and collaborative, with the ability to manage relationships across a wide range of stakeholders. If you're looking for a role that values your transferable skills and fits into your life, this could be the perfect next step.

Importantly, you will:

• Be highly collaborative
• Have excellent time management
• Be able to juggle multiple priorities
• Be proactive
• Have the confidence to manage a range of stakeholder relationships at all levels

You do not need to meet all of the role requirements to apply. We offer a breadth of development and learning opportunities and will welcome an application if you think you could make a great fit.

About the Team - Mō tō mātou Rōpū

The role sits in the Biosecurity New Zealand branch of the Ministry for Primary Industries. We manage border and compliance activities as well as preparing for, and responding to, any biosecurity incursions that may occur. We support all New Zealanders and visitors to play their part in protecting our country – including our urban, rural, and natural environments – to ensure that all things that make our country special and unique are maintained and protected.

This role is part of the wider Executive Coordinator Group within the Branch and therefore must also contribute to the wider business goals of the Group - providing a professional and consistent service to the Branch.

You'll be well supported by a wider team of support officers and other Executive Coordinators, so know you're not doing it alone. The Director you will support is fun, engaging, and the work he does is varied and interesting. You'll be part of a business unit that's anything but ordinary where your contribution is valued and your connections across agencies can grow.

About MPI - Mō te Manatū Ahu Matua

We're passionate about growing prosperity in the sector while ensuring respect for Kaitiaki – guardianship of our natural resources.

Benefits of working at MPI - Ngā hua o te mahi i te Manatū Ahu Matua

• Additional MPI leave days
• Ability to purchase extra annual leave
• Annual Wellness payment

Are you ready to make a difference? - Kua rite koe mō tēnei mahi whaitake?
We are committed to being a good partner under Te Tiriti o Waitangi which includes working closely with iwi, hapū, whānau and hāpori.

We aspire to reflect the diverse communities we serve, so we welcome applications from individuals of all backgrounds, and identities. As an organisation, we are committed to making Manatū Ahu Matua Ministry for Primary Industries a great place to work for all.

In your cover letter we'd like to know about you, your values; your interest and motivations for this role; the abilities, strengths, personal attributes and diverse perspectives you will bring to the role and this organisation, which may have also been gained outside of the workforce.

To view the position description and/or apply online, please click “APPLY FOR THIS JOB” or visit the MPI Careers Site. To apply, you must hold the right to work in New Zealand or be eligible to obtain it – click here to find out more about work visa eligibility and options.

Applications close at midnight on 10th of March.

If you have any questions about the role, please email ryan.pink@mpi.govt.nz 

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